Job Title: Facility Administrator / HR Assistant

Salary: £30,000+bonus

Job status: Permanent

Working hours: 35 hours per week  (At least 3 days a week working in the office)

Start date: 1st August 2025

Responsibilities:

General Administration

• Managing the maintenance of the facility systems in the office. Duties include planning and coordinating the use of sub-contractors and suppliers in the delivery of planned preventive maintenance, annual checks. Ensuring that the office meets health and safety standards and compliant.
• Managing payments by the due date.
• Conduct security management, evacuation drills.
• Implement Staff entertainment arrangement
• Support IT Consultant and conduct IT matters including Adobe licence
• Checking stock of sundries and stationary supplies and ordering in the timely manner

Human Resource

• Supporting expats accommodation arrangement including reviewing contract, and assisting expats with setting up utilities
• Supporting maintaining and improving work environment where required.

Requirements:

• Taking Fire warden training and First Aid Training
• Native level of English, Not required but Japanese language skills are bonus
• Experience in coordinating maintenance and administration regardless of business area.
• Eexperiences in general administration.
• Knowledge of basic health and safety in the office environment
• Strong attention to detail and problem-solving abilities
• Pro-active, professional, trustworthy, and reliable
• Can participate in training in Japan for 3 months after employment.

Please follow us on Linkedin: https://www.linkedin.com/company/people-first-team-japan 

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, year of birth, relationship status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.

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