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New Job-HR and Office Manager

  • £40,000
  • Permanent
  • Central London
  • Ref:20219

HR and Office Manager


The Skills You'll Need: office manager, HR, CIPD, Japanese
Your New Salary: £40,000
Location: London, zone 1
Who You'll Be Working for: European subsidiary of Japanese listed company
What You'll be Doing Each Day:

1. All HR work for all company employees, including:
- To assist with Recruitment, selection and induction administrative process of new employees
- To prepare all new starter documentation and initiate induction programmes including Employment contract
- Improvement of HR systems such as performance review and carrier development system
- To be first point of contact for all levels, responding to HR/employment issues and to include general advice to employees
2. Maintenance, updates and improvement of company policies, including the Company Handbook, Business Travel Policy, Purchasing Policy, etc.
3. Management of payroll, state pension and insurances, and company’s pension and insurances for all company employees
4. External communication (e.g. attorneys, authorities, Japanese parent company) for HR and Japanese expats related matters including UK visa issue
5. Management of all company’s HR related files and record, including its data protection
6. IT related matters to ensure efficiency and smooth operation. This includes
- Laptops / Printers and copier
- Introduction and Implementation of Outlook calendar to enable company members to share and manage their schedule
- Ad hoc IT trouble shooting
7. To assist with self-audit requested by Internal Auditing Department on 6 monthly basis and to take appropriate actions as required from the outcome of such audits
8. Support to the introduction and maintenance of Document Management System (we plan to introduce a new document management system in FY2019 to enhance the capability to track the legal matters and respond to dawn raiding, etc.)
9. Support financial team to be able to get the monthly result (actual vs budget) in timely manner
10. Support to the creation and maintenance of the EMEA subsidiary database as a result of the future due diligence conducted by EMEA Legal from FY2019
11. Other reasonable ad hoc duties as required by the company. E.g. general affairs tasks, various investigations, support to creation of presentation material, etc.

The Skills You'll Need to Succeed:

· Previous office manager experience
· Ideally to have CIPD qualified, but not mandatory
· Flexible towards work and able to work multinational culture
· Good time and task management with the ability to work to tight deadlines
• Logical thinker with excellent written & verbal communication skills in English

Job status: Full time, Permanent
Start date: ASAP
Working hours: 09:00-17:00

Linkedin:  https://www.linkedin.com/company/people-first-team-japan  
Twitter:    https://twitter.com/PFTeamJapan  
Skype:      peoplefirst-teamjapan
Instagram @peoplefirstteamjapan https://www.instagram.com/peoplefirstteamjapan/  
LINE ID: 475xszuj → https://lin.ee/gCJd5B 

 


We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

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A new job - HR and Office Manager - from People First Team Japan in London 

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