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New job-Demurrage Administrator (Trading Oil)-London-rj

  • £Highly competitive + good benefits
  • Permanent
  • Central London
  • Ref: 20995

Your New Job Title: Demurrage Administrator (Trading Oil), London

Your New Salary: Highly competitive + good benefits

Job status: Permanent

Location: West London

Reporting to: Shipping Manager

Summary:

This Role is an administrative role managing the invoice booking and verification process for demurrage and ancillary invoices and supporting documentation. This would involve confirming invoices and calculations with counterparties and booking in demurrage and ancillary invoices into the systems for approval and payment. Coordination of the settlements and registrations with Accounting and Finance desks. Support day-to-day activity of claims team.

To be successful in this role our client has said it is essential that candidates have:

  • speak and write fluent English
  • Are experienced in Commodity Trading/shipping or have you studied Business/ accounting/ Finance/Maritime

If that means this job isn’t a match for you please view our other vacancies for one that may be a better fit.

What You'll be Doing Each Day:

  • Support the day-to-day running of the claims team.
  • Manage claims correspondence and data within company`s demurrage systems.
  • Ensuring all claim activities are correctly reflected in financial and trading systems
  • Acknowledging, logging and distributing new claims and invoices received from counterparties to the relevant person.
  • Ensure that invoices are received and/or issued on time by tracking due dates of both payables and receivables invoices, updating trading systems in a timely manner.
  • Process third party and intercompany demurrage invoices (provisional/final) - amounts and calculations with counterparties, coordinate registration of receivable and payment documents where necessary settlements of the claims.
  • Process demurrage and ancillary invoices and rebill where necessary - booking of payables or receivables invoices into the systems.
  • Follow internal procedures preparing the invoices for approval and processing approved invoices for payment or for issuance.
  • Deal with claim chasers and ad hoc queries from counterparties and ship-owners.
  • Run monthly reports that support the negotiators to manage their claims portfolio
  • Monitor and update the team settlements and payments plan monthly/annually
  • Working alongside analyst in the team and the other teams globally to create and support best practices.
  • Perform any other duties as per required by line manager

The Skills You'll Need to Succeed:

Qualifications:

  • University degree level education.
  • Diploma or higher in Business / Accounting / Finance / Maritime is preferred

Skills:

  • Meticulous and has keen ability to collect and analyse data and working in an organized manner.
  • Ability to communication effectively and professionally both verbally and in writing.
  • Precise with special attention to detail, financial acumen and Ethics.
  • Efficient time management and organisational skills
  • Strong with handling multiple bits of information and prioritizing work independently.
  • Ability to proofread and check voluminous documents and information for accuracy.
  • Strong critical thinker and problem solver.
  • Highly motivated and a team-player

Knowledge/Experience:

  • Similar role in a commodity trading or shipping environment
  • Experience in using data and trading systems
  • Understanding of oil commodity trading and shipping life cycle.

Please follow us on Linkedin: https://www.linkedin.com/company/people-first-team-china

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

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