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Mandarin speaking Job-General Administration Assistant - HR Department-lj-London

  • £Depending on experience
  • Contract
  • Central London
  • Ref: 20621

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Your New Mandarin Job Title: Mandarin Spkg General Administration Assistant - HR Department, London

The Skills You'll Need: General administration experience and strong attention to detail; good skills in Microsoft PowerPoint, Word and Excel. Mandarin Chinese, spoke and written

About the job: To provide support for the HR & Administration Department to ensure that it operates efficiently.

Your New Salary: Depending on experience

Location: Central London

Who You'll Be Working for: an international bank

To be successful in this role our client has said it is essential that candidates: 

  • have general administrative experience
  • are fluent in spoken and written Chinese (Mandarin)

If that means this job isn’t a match for you please view our other vacancies for one that may be a better fit.

What You'll be Doing Each Day:

Key duties and responsibilities

• DGM’s PA. Assistant to all DGM’s – e.g. expenses, travel, diary management, as required;
• Deal with quarterly reputational risk management report;
• Manage reputational risk and try to find the solution to this by guidance;
• Implement routine management of reputation risk, security risk and draft regular quarterly reports to and communicate with related departments of the Bank’s Head Office;
• Do researches on macro-economic situations and local peers and draft research reports;
• Collect analysis reports from various business departments and based on which to draft whole bank’s analysis reports;
• Support in preparing various reports and PowerPoint materials to be presented to Head Office;
• Arrange travel and accommodation for staff business trips e.g. visas, flights and hire cars, if required;
• Arrange temporary accommodation and provide support to expats;
• Draft Minutes of the monthly Executive Committee Meeting
• Administration of mobile phones;
• Manage company Oyster cards;
• Organise monthly Lunch & Learn sessions and Breakfast with the CEO;
• Liaison with Social Committee as necessary to organize events;
• Maintaining Subsidiary and Branch organization charts;
• Conduct fixed asset checks ensuring fixed asset register is kept up to date;
• General invoice administration;
• Provide support for visitor organization
• Production of reference letters;
• Preparation of references for banks, landlords, new employees, invitation letters etc.;
• Back-up liaison with our outsourced property management service;
• Managing stationery suppliers and orders;
• Recorder management;
• Liaison for the Bank’s third party service providers e.g. travel companies, airlines, accommodation services, etc.;
• Management of memberships and subscriptions;
• Organise all internal and external events e.g. Chinese New Year, Chinese festival celebrations throughout the year, CEO Town Hall meetings, arranging food / refreshments;
• Co-ordination between the bank and the social media, and management of the reputational risk with the intention to enhance corporate image in the market;
• Co-ordination between London office and third parties, e.g. social media;
• Make pre-arrangement for the delegation purpose, including conference preparation, presentation of the profile of the bank, accommodation, transportation and meals etc.;
• Other HR and Admin related matters assigned by Head and Co. Head.

The Skills You'll Need to Succeed:

• Good writing and research skills both in English and Chinese;
• Good communication skills in English as well as in Chinese;
• Good organizational and interpersonal skills;
• General administration experience and strong attention to detail;
• Good skills in Microsoft PowerPoint, Word and Excel;
• Bilingual (English and Mandarin);
• Multi-tasking skills;
• Able to demonstrate initiative skills and ability to prioritise tasks.

Job status: 12 months fixed term contract
Start date: ASAP
Working hours: 9 to 5

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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.

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