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Shipping Operations Coordinator (Back Office)

  • £28-30k
  • Permanent
  • Central London
  • Ref: 19964

Your New Job Title:            Shipping Operations Coordinator (Back Office)

The Skills You'll Need:        SAP, Import/Export, L/Cs, Order Management

Your New Salary:                £28-30k

Location:                           Central London

Job status:                         Permanent

Start date:                          ASAP

Working hours:                   Monday - Friday 9am - 5pm


Who You'll Be Working for:


An established and successful International Trading company with a global network of associates and a subsidiary of a major industrial group with diverse interests


What You'll be Doing Each Day:


To carry out proper and efficient processing of documentation and keeping documentary records that will ensure contracts can be tracked at all time and the delivery processes competed as smoothly as possible.


  • Ensure that all the required documentations which are necessary to allow the shipment of goods to go ahead has been put together and properly processed.
  • Read through the contract file and issue Documentary Instructions/Letters of Credits/Shipping Instructions as required in a timely manner.
  • Coordinate with customers and suppliers; ensuring goods are expedited and shipped on time and in the correct manner.
  • Enter details into our SAP B1 computer system.
  • Issue Documentation required and have them certified/legalized as necessary.
  • Produce presentation of documents suitable for customers to clear the goods through their customs.
  • Check and pass suppliers invoices to account department for prompt payment.
  • On receipt, check the file to see if it is in order then coordinate, if it is not then coordinate with the relevant internal department to establish the facts.
  • Monitor and following up with the suppliers and to ensure that the customer receives a good level of service.
  • Issue copies of shipping documents to the customer for their approval.
  • Send original documents to the customer in time so they can clear the goods to ensure that they do not incur additional costs.
  • Draw up, amend and finalize letters of credit to ensure that all aspects of the trading processes are accurately and properly in place.
  • Enter and maintain records of each order and keep an accurate record and file of all actions and correspondence.
  • Maintain and improve the working relationship with the relevant departments and to build up the sense of teamwork within the company.
  • Liaise with suppliers and customers throughout the documentation process to ensure that client needs are being met.


The Skills You'll Need to Succeed:


  • Significant experience as a shipping operations coordinator or similar role.
  • Experience of working in a commodities trading environment.
  • SAP experience.
  • To have a basic knowledge of Letters of Credit and how they operate.
  • To adapt to new environments quickly.
  • Very good attention to detail.
  • Good computer and information technology skills.
  • Thoroughness and good verbal and written communication skills.
  • Ability to coordinate multiple schedules.
  • Highly organized with an aptitude for problem solving.

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We would be grateful if you could send your CV as a Word document. Thank you for taking the time to apply to People First. If your application is successful, you will be contacted within 7 days but I’m afraid that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

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