Title: Japanese Speaking ADMINISTRATOR/SECRETARY

Salary: £37K-£41K + benefit

Location: London

Job status: Permanent

Working hours: 35 hours per week (5days office base)

Start date: ASAP

Japanese Speaking ADMINISTRATOR/SECRETARY - Responsibilities:

• Support Business divisions/Corporate departments as required, to include settling employee expenses through SAP/Concur System, arranging meetings and conferences internally & externally, arranging various events and logistics for VIP visitors. 
• Develop and maintain regular contact with travel agents, hotels, chauffeurs, restaurants and airlines. 
• Negotiate corporate rates with vendors, collate information centrally and disseminate to business divisions. 
• Administer the company Golf Club membership and associated activities, liaising with the golf clubs, external guests and members for monthly events, and ensure members are added/removed as required. 
• Undertake local ad-hoc department specific work functions/events as may reasonably be required. (Tasks may include assisting with event organizing or supporting Company House activities etc) 
• Cover the responsibilities of colleagues during team member absences and peak work volumes 
• Provide efficient administrative services in the department including filing / scanning / dispatching documents, maintaining the customer lists. 

Japanese Speaking ADMINISTRATOR/SECRETARY - Requirements:

• Confidential and discreet in handling sensitive information 
• Demonstrable experience of having delivered administrative support 
• Extensive experience in outlook diary management to include scheduling/rescheduling meetings and notifying stakeholders. 
• Excellent written and verbal communication skills, including the ability to convey event details, objectives, and updates effectively to internal teams and external stakeholders. 
• Articulate with professional written and verbal English and Japanese language skills. 
• Establishes and builds effective working relationships with others – in immediate team and with stakeholders 
• Works on own initiative and without close supervision 
• Multi-tasks and manages competing activities simultaneously and within deadlines 
• Adapts easily to changing priorities and works calmly and methodically under pressure 
• Microsoft Office Word/Excel to intermediate level or above, Powerpoint to advanced level 
• Excellent time management and organisation skills 
• A strong communicator, who updates team members on activities and provides seamless work handovers 
• Accurate with strong attention to detail 

Please follow us on Linkedin: https://www.linkedin.com/company/people-first-team-japan 

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.

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