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Japanese Speaking Administrator

  • up to £20,000 - 22,000
  • Permanent
  • Central London
  • Ref:19548

Linkedin: https://www.linkedin.com/company/people-first-team-japan 
Twitter: https://twitter.com/PFTeamJapan 
Skype: peoplefirst-teamjapan
LINE: TJ PeopleFirst

Your New Job Title:     Japanese Speaking Administrator
The Skills You'll Need:    Administration, accounting assistant, finance
Your New Salary:      £20,000 - 22,000
Location:         The City, London

Who You'll Be Working for: Financial institution.
What You'll be Doing Each Day:
1) Company Expenses
· Check the details of received invoices and make inquiries if there are any discrepancies in them
· Make out cheques and send them to claimants
· Make out invoices and send them to payers
· Make manual journals and input them into MIS system
· Make weekly payment schedule and manage balance of bank account for expenses
· Check balance of company budget
· Keep records of expenses

2) Administration/ Reception
· Receive incoming mail, sort and distribute them to staffs, Send outgoing mail
· Arrange courier
· Record and administer use of stamps
· Telephone take calls and transfer them to the right person
· Lead guests to the office
· Serve guests drink and clear the table after meeting

3) Team Support
· Arrangement for a business trip: Make a schedule and a reservation for hotel, flight, train, etc. Settle traveling expenses paid by staff
· Arrangement for customer entertainment: Make reservation for restaurant, Make and send invitation letters to guests, Settle entertainment expenses paid by staff

4) Reports and forms
· Making periodic reports to HQ
· Making daily reports
· Making VAT return form

5) Others
· Filing and binding of documents
· Keeping the office neat and tidy
· Administration of stationery, kitchen utensil, etc
· Preparation for meetings
· Making and sending company letters
· Clerical works for staffs’ payroll
· Clerical works for personnel changes
· Clerical works for staffs’ houses
· Making inquiries to contractors
· Dealing with problems of building, machinery, etc
· Investigation of expenses for education, accommodation, etc
· Administer company’s Home Page

The Skills You'll Need to Succeed:
- Mother tongue level of Japanese and fluent English
- Proficiency in Microsoft Packages
- Experience as an Administrator in Finance is preferable
- Professional attitude towards work.
- Good communication skills
- Willing to help attitude

Job status:    Permanent/ Full time
Start date:    ASAP
Working hours:  09:00-17:00

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

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