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Facilities & Office Support Co-ordinator

  • up to £35k (total package dependant on experience) plus company benefits
  • Permanent
  • Greater London
  • Ref: 19720B

Your new role:      Facilities & Office Support Co-ordinator
Location:              Weybridge, Surrey
Your new salary:    up to £35k (total package dependant on experience) plus company benefits

Main Responsibilities:

Facilities Management
• To manage and co-ordinate any building-related issues
• Management of 3rd party companies such as cleaning company, maintenance companies etc.
• Manage and review building-related documents, contracts etc.
• Investigate availability and suitability of options for premises
• Plan for future developments in line with strategic business objectives
• Ensure compliance with all health and safety requirements
• Respond appropriately to emergencies or urgent issues as they arise

Office Management
• To deal with any office related queries in a customer focused, timely manner.
• Calculate and compare costs for required goods/services to achieve maximum value for money
• Management of stock levels for any office-related supplies
• Storage management
• Document management for internal office processes
• Visitor support when required, including VIP protocol
• Allocation of meeting rooms
• Catering arrangements for office meetings/events
• Overall administrative support for employees in Weybridge office
Finance Related Duties
• Accurately process vendor registrations, invoices and orders through internal systems
• Liaise and follow-up with vendors and suppliers to enable smooth payment of invoices and/or delivery of goods/services
• Monitor Budget
• Asset management where required

Travel Support
• Providing support for travel-booking process as needed; including external vendor management
• Being the point of contact for company travel insurance and solving any issues that arise
The Skills you require to be successful:
• Previous experience with either facilities management, vendor management or general office administration support etc
• Proven track record of succeeding in a fast paced, dynamic environment.
• Experience of diary management, flight booking, liaising with outside vendors desirable.
• Good MS office skills (Word, Excel, and PowerPoint)
• Highly focussed and capable of sustaining a fast pace in a dynamic environment
• Experience of working within a performance management environment – KPIs and Service Level Agreements

Additional information: Hours: 37.5 hours per week; however, flexibility required in order to fulfil role and responsibilities

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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

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